General Information

If you are interested in renting one of the Pavilions for an event:

• Read the information below and submit a reservation request.
• Make payment through the reservations page.
• For any pool party with more than 10 non-member guests a reservation must be made.

For questions, please contact Clubhouse Rental Coordinator, Secretary@OKMpool.com

Rates / Hours

• Pavilions are available seven days a week from 12:00 PM to 7:45 PM., in three 2.15 hour time slots. 
• Only members can reserve the clubhouse and must be present during the event.
• The reservation system only books in 1/2 slots, the actual rental times are below.  Transition time is built in to the reservation.
• You must be cleaned up and vacated the Pavilion by the end of your posted time slots below in order for the next guest to arrive.

Maximum guests: No more than 50 guests are allowed and parties with greater than 25 guests must provide 2 weeks prior notice.

Guest Fees:

• Bonded/Full Members will be allowed 5 complimentary guests this year as we transisition to a new system.
• Guests for both Associate and Bonded/Full members will be purchases through the membership system.
• The number of membership credits should match the number of non-member guests on your guest list.
• At the end of the event the guards will charge for those guests who have checked in minus the 5 complimentary for Bonded/Full members.
• Guest who appear on the list but do not show up to the event will not be charged.

Pavilion rental fees:

**Note: Pool is open to all members during pool party rentals

Rules Concerning Rental of Pavilion:

1. Club members renting the facility must be present for the entire event.
2. Pavilion must be cleaned and satisfactorily returned to its original condition by the end of rental period. 
3. The renter agrees to release OKM Swim and Tennis Club from any liability associated with use of the facility, particularly with regard to the serving of alcohol by renter.
4. There is NO SMOKING anywhere on premises
5. No tape or tacks may be used in the Pavilion, only painter’s tape. 
6. Replace tables after wiping them down.
7. All trash needs to be placed in the dumpster.
8. No refunds are given if the entire requested rental time frame is not used.
9. INCLEMENT WEATHER: In the case of thunder or lightning, the deck must be cleared of guests.
10. A Guest List for non-members must be completed and submitted to the pool manager 48 hours prior to the rental. Guest passes must be purchased through website prior to event.
11. If children and teenagers are involved, there must be at least one chaperone per 15 children/teenagers.
12. All non-member guests must sign in at the desk before admittance and verified against the master list provided by the host.
13. All guests must obey pool rules. Lifeguards will enforce rules.
14. No refunds are given if the pool is closed due to inclement weather. If there is inclement weather, all guests must leave the pool deck.  A party may be rescheduled if over half time is remaining.
15. Parties must end by 7:45 p.m.  Guest are welcome to remain in the club area.

There will be no Pavilion rentals permitted on Memorial Day Weekend, 4th of July Holiday and Labor Day Weekend